Terms of Service – AI Advisory Board

Effective date: 10 December 2025

1. Agreement and parties

These Terms of Service ("Terms") govern access to and use of the AI Advisory Board web application, websites, and related services (collectively, the "Service").

The Service is provided by:

«ECOSYSTEMS ONLINE» LLC
Tershakovtsiv 2A, Lviv, Ukraine
Email: ceo@aiadvisoryboard.me

By creating an account, accessing or using the Service, you agree to be bound by these Terms. If you are using the Service on behalf of a company or other legal entity, you represent that you have authority to bind that entity, and "Customer" will refer to that entity.

If you do not agree to these Terms, do not use the Service.

2. Description of the Service

AI Advisory Board is a software-as-a-service (SaaS) platform that helps companies collect structured short reports from employees (for example "yesterday's results, today's plan, help needed"), combine them with context (such as calendar and metrics), and use artificial intelligence to generate summaries, analytics and recommendations for individuals, managers and company leadership.

We may improve and develop the Service over time, including adding, changing or removing features, provided that such changes do not materially reduce the core functionality of any paid plan during the current subscription period.

3. Eligibility

You may use the Service only if:

  • you are at least 16 years old; and
  • you have not been prohibited from using the Service under applicable law or previous agreement with us.

If you create an account or workspace on behalf of a company, you confirm that you are authorised to accept these Terms and to manage that workspace.

4. Account registration and security

To use the Service, you may need to create an account and provide certain information (such as name, email, company name). You must:

  • provide accurate and complete information;
  • keep your login credentials secret;
  • promptly update your information if it changes.

You are responsible for all activities that occur under your account. If you suspect unauthorised access or use, you must notify us without delay.

We reserve the right to suspend or terminate accounts that are inactive for an extended period or that we reasonably believe have been compromised or used in violation of these Terms.

5. Customer content

"Customer Content" means any data, text, files, links, metrics, and other materials that you or users under your account submit to or generate within the Service, including:

  • daily and weekly reports, plans and comments;
  • metrics, tasks, goals and KPIs;
  • AI-generated summaries and analytics based on that data;
  • attachments and links that you decide to include.

As between you and the Company:

  • The Customer retains ownership of Customer Content.
  • You grant the Company a worldwide, non-exclusive, royalty-free licence to host, store, process, transmit, display and use Customer Content as necessary to provide the Service, support you, comply with law and enforce these Terms.

You are responsible for ensuring that:

  • you have the necessary rights to submit Customer Content and grant this licence;
  • Customer Content and your use of the Service comply with applicable law and internal policies.

6. AI-generated output

The Service may produce AI-generated text and other output based on Customer Content and configuration.

You understand and agree that:

  • AI-generated output may contain errors, omissions or unexpected results;
  • AI output is provided for assistance only and is not professional advice;
  • you and the Customer are responsible for reviewing AI output and deciding how to use it.

To the maximum extent permitted by law, we are not liable for any decisions or actions you take based on AI-generated output.

7. Acceptable use

You agree not to use the Service to:

  • violate any applicable law or regulation;
  • infringe or misappropriate the rights of others;
  • upload, store or share content that is unlawful, harmful, misleading, defamatory, obscene or abusive;
  • attempt to gain unauthorised access to the Service, other accounts or related systems;
  • interfere with or disrupt the Service (for example via excessive automated requests or malicious code);
  • reverse engineer, decompile or attempt to extract the source code of the Service, except where allowed by mandatory law;
  • build a competing product using the Service or automated scraping of our interfaces, except where we have given written permission.

We may investigate and take appropriate action (including suspension or termination) in case of suspected violations.

8. Plans, fees and payment

We may offer free and paid plans for the Service.

The features and limitations of each plan are described in the Service or on our website.

If the Customer chooses a paid plan, fees are charged in advance for the applicable subscription period (for example monthly or annually).

Fees are non-refundable except where required by law or as otherwise stated in the Service.

The Customer is responsible for all applicable taxes and charges, except for taxes based on our net income.

Unless stated otherwise, subscriptions automatically renew at the end of each billing period at the then-current price, and the payment method on file will be charged. The Customer can cancel renewal in the billing or account settings before the next period begins.

If we are unable to collect payment, we may suspend or downgrade access to the Service until payment is received.

9. Free trials and beta features

We may offer free trials or early access to experimental or beta features.

Such access is provided "as is" and may be changed or discontinued at any time.

We are not obliged to provide support for beta features.

We may limit their availability or require upgrade to a paid plan after the trial period ends.

10. Data protection and processing

Our processing of personal data is described in our Privacy Policy.

Where we process personal data as a processor on behalf of the Customer, a separate Data Processing Agreement (DPA) may apply. In case of conflict between these Terms and a DPA, the DPA will prevail with respect to data processing matters.

The Customer is responsible for:

  • complying with data protection laws as the controller of personal data in its workspace;
  • providing appropriate privacy notices to its employees and other data subjects;
  • configuring the Service in line with its own policies (such as retention and access rules).

11. Third-party services and integrations

The Service may allow you to connect or use third-party services (such as Google, calendar tools, communication or project management platforms).

Your use of third-party services is governed solely by their terms and privacy policies.

We are not responsible for third-party services and do not control how they process your data.

We may disable or modify integrations without prior notice if required for security, technical or legal reasons.

12. Intellectual property

The Service, including its design, software, text, graphics, logos and other content (excluding Customer Content), is owned by the Company or its licensors and is protected by copyright, trademark and other laws.

Subject to these Terms and any applicable plan limits, we grant you a limited, non-exclusive, non-transferable licence to access and use the Service for your internal business purposes for the duration of your subscription.

You may not copy, modify, distribute, sell, lease, or create derivative works based on the Service, except as expressly permitted in these Terms or by mandatory law.

13. Confidentiality

Each party may gain access to confidential information of the other party during the use of the Service.

"Confidential Information" means non-public information marked or reasonably understood as confidential, including technical, business, product or financial information, but not information that:

  • is or becomes public through no fault of the receiving party;
  • was lawfully known to the receiving party before disclosure;
  • is received from a third party without breach of a duty;
  • is independently developed without use of the disclosing party's Confidential Information.

Each party will:

  • use the other party's Confidential Information only for the purposes of these Terms;
  • protect it with reasonable care;
  • not disclose it to third parties except to employees, contractors and advisers who need to know it and are bound by confidentiality obligations.

14. Term and termination

These Terms remain in effect while the Customer has an account or subscription with us.

The Customer may terminate its subscription at any time via the account or billing settings. Termination will take effect at the end of the current billing period unless otherwise agreed.

We may suspend or terminate access to the Service, in whole or in part, if:

  • the Customer materially breaches these Terms and does not cure the breach within a reasonable period after notice;
  • payment is overdue;
  • we reasonably believe suspension is necessary for security, legal compliance or protection of other users.

Upon termination:

  • access to the Service will end;
  • we may delete or anonymise Customer Content after a reasonable retention period, unless we are required to retain it by law or under a DPA;
  • sections that by their nature should survive (including but not limited to fees owed, confidentiality, intellectual property, disclaimers, limitations of liability and governing law) will continue to apply.

15. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY AND ITS AFFILIATES, LICENSORS AND SUPPLIERS DISCLAIM ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE, THAT DEFECTS WILL BE CORRECTED, OR THAT THE SERVICE IS FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.

WE MAKE NO REPRESENTATION OR WARRANTY REGARDING THE ACCURACY, TRUTHFULNESS, COMPLETENESS OR RELIABILITY OF ANY CONTENT, AI ANALYTICS, OR RECOMMENDATIONS PROVIDED THROUGH THE SERVICE. ANY RELIANCE ON SUCH MATERIALS IS AT YOUR OWN RISK.

16. Limitation of liability

TO THE FULLEST EXTENT PERMITTED BY LAW, IN NO EVENT SHALL THE COMPANY, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS, BE LIABLE TO YOU FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES WHATSOEVER RESULTING FROM:

  1. YOUR USE OR INABILITY TO USE THE SERVICE (OR ANY PART THEREOF) FOR ANY REASON;
  2. ERRORS, MISTAKES, OR INACCURACIES OF CONTENT OR AI OUTPUT;
  3. PERSONAL INJURY OR PROPERTY DAMAGE, OF ANY NATURE WHATSOEVER, RESULTING FROM YOUR ACCESS TO AND USE OF OUR SERVICE;
  4. ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SECURE SERVERS AND/OR ANY AND ALL PERSONAL INFORMATION STORED THEREIN;
  5. ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM OUR SERVICE;
  6. ANY BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE, WHICH MAY BE TRANSMITTED TO OR THROUGH OUR SERVICE BY ANY THIRD PARTY;
  7. ANY LOSS OF DATA, REVENUE, PROFITS, GOODWILL OR BUSINESS OPPORTUNITY.

THIS LIMITATION OF LIABILITY APPLIES REGARDLESS OF THE LEGAL THEORY (CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE) AND EVEN IF THE COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

IF, NOTWITHSTANDING THE FOREGOING, THE COMPANY IS FOUND LIABLE FOR ANY LOSS OR DAMAGE THAT ARISES OUT OF OR IS IN ANY WAY CONNECTED WITH THE USE OF THE SERVICE, THE LIABILITY OF THE COMPANY SHALL IN NO EVENT EXCEED THE AMOUNT PAID BY THE CUSTOMER FOR THE SERVICE DURING THE 6 (SIX) MONTHS IMMEDIATELY PRECEDING THE DATE OF THE CLAIM, OR 50 EUR, WHICHEVER IS LESS.

17. Indemnity

To the extent permitted by law, the Customer agrees to indemnify and hold the Company harmless from any claims, damages, losses, liabilities, costs and expenses (including reasonable legal fees) arising from:

  • Customer's or its users' breach of these Terms;
  • Customer Content;
  • use of the Service in violation of law or third-party rights.

18. Governing law and jurisdiction

These Terms and any dispute arising out of or in connection with them are governed by the laws of Ukraine, without regard to its conflict of law rules.

The parties agree that the courts of Lviv, Ukraine will have exclusive jurisdiction to resolve any such disputes, unless mandatory law provides otherwise.

19. Changes to these Terms

We may update these Terms from time to time. The latest version will be published in the Service or on our websites and will include the "Effective date" at the top.

If changes are material, we may provide additional notice (for example by email or in-app). By continuing to use the Service after the new Terms become effective, you accept them. If you do not agree with the updated Terms, you must stop using the Service.

20. Contact

If you have questions about these Terms, please contact us at:

«ECOSYSTEMS ONLINE» LLC
Tershakovtsiv 2A, Lviv, Ukraine
Email: ceo@aiadvisoryboard.me

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