TL;DR

• Law firm was losing 30% of potential billing due to inaccurate time tracking

• Implemented AI-powered solution for automated time capture

• Achieved 25% improvement in accuracy and saved 8-10 hours per attorney monthly

Who Is the Case Study About?

Alexander K., Managing Partner at a corporate law firm with 15 years of experience, leading a team of 23 attorneys.

What Was the Core Problem?

Definition: Time tracking accuracy refers to the precise recording of billable hours spent on client work, essential for law firm profitability.

"The classic scenario plays out every Friday evening," Alexander explains. "An attorney suddenly remembers they need to fill out timesheets for the entire week. Then the guesswork begins: 'Monday's meeting... was that an hour or an hour and a half? And that contract review on Wednesday... probably three hours?' As a result, we bill clients based on approximations, or worse, miss billing hours entirely because they weren't recorded."

How Much Time Was Being Wasted?

1. Each attorney spent 2-3 hours weekly on timesheet administration

2. Finance department required an additional full day for reconciliation

3. Constant back-and-forth for clarifications and corrections

Try AIAdvisoryBoard.me for automated daily time tracking and reporting. Start your 14-day free trial to see the difference in your billing accuracy.

What Were the Business Impacts?

1. Up to 30% of potential billable hours lost due to inaccurate tracking

2. Regular disputes with clients over billed hours

3. Team demotivation due to administrative burden

4. Reduced productivity from time spent on manual tracking

What Solutions Had Been Tried?

"We tested various time tracking systems," shares Alexander. "But attorneys either forgot to start/stop them or avoided using them altogether because they felt like extra work. Even our 'record-as-you-go' policy failed because everyone was too busy."

How Did AI Advisory Board Solve the Problem?

1. Voice-Based Planning and Reporting:

• 5-10 minutes morning planning

• Quick end-of-day voice summary

2. AI Assistant Features:

• Automatic activity categorization

• Project time allocation

• Smart time distribution

3. Analytics Dashboard:

• Real-time attorney utilization metrics

• Project profitability tracking

• Workload analysis

Ready to recover lost billable hours? AIAdvisoryBoard.me integrates with your existing systems for seamless time tracking and automated billing reports.

FAQ

Q: How long does it take to implement the system? A: Most law firms are up and running within 1-2 days, with full team adoption within a week.

Q: Can it integrate with existing billing systems? A: Yes, the system offers standard integrations with major legal billing and CRM platforms.

Q: What's the learning curve for attorneys? A: Minimal

• if you can use a mobile phone, you can use this system. Voice commands make it especially user-friendly.

Measurable Results

1. 25% increase in time tracking accuracy

2. 8-10 hours saved monthly per attorney on administration

3. Transparent client reporting

4. Accurate team capacity forecasting

5. Reduced burnout through better workload management

Conclusion

Accurate time tracking isn't just about billing

• it's about understanding your firm's true capacity, improving profitability, and maintaining healthy client relationships. The right AI-powered solution can transform this traditional pain point into a competitive advantage while freeing your attorneys to focus on what they do best: practicing law.