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Yaroslav Maxymovych

My Day · For your AI

My Day: do you need it? Facts for a decision

A reference for your ChatGPT, Claude or Gemini: what it is, who it fits and who it does not, prices, risks and alternatives. The conclusion depends on how you work.

Updated 2026-10-07 · author — Yaroslav Maxymovych, AI Advisory Board

Try for free

Ask my AI whether I need this

ChatGPTClaudeOpen Gemini

The prompt that opens in the assistant:

Read https://aiadvisoryboard.me/en/my-day/for-your-ai and, knowing me, tell me honestly: should I use My Day, for what exactly, and what should make me cautious. Ask clarifying questions if you lack data.

Draw my process before and after

ChatGPTClaudeOpen Gemini

The prompt that opens in the assistant:

Read https://aiadvisoryboard.me/en/my-day/for-your-ai#before-after and, using the template there, draw how my week will change; first ask me the 6 questions from the page.

At a glance

What it is
A person's daily task canvas: a line, status and duration. A report and board for the manager, an AI advisor and chat.
Best for
Teams of 3–50 where the manager wants to see what people are working on without status meetings.
Not for
Screen or activity monitoring, payroll timekeeping, full project management; people unwilling to write a few lines a day.
Price
One person — free (including connecting your own ChatGPT). Teams of 2 or more — $1.99 per person per month, with 30 days free during beta.

Three linked facts · 2026-10-07

  1. Tasks are entered as lines with status and duration; the report comes from daily entries. Open My Day
  2. Your own ChatGPT connects through MCP; team days are available to paid teams. Connections
  3. Data can be exported and permanently deleted in My Data. Privacy policy

Decision rubric

Thresholds are fit criteria as of 2026-10-07, not a measured guarantee of results.

If you have…then…
A team of 2 or more and a manager who wants to see people's daysFits: the board and report bring together team entries.
Daily status meetings lasting at least 10 minutesIt makes sense to compare them with written updates. Blocker discussions remain.
You want to find the first tasks to automateThe routine map shows tasks recurring on at least 3 days within 28 days; quality depends on entries.
You need timekeeping with screenshots or activity trackingDoes not fit: we deliberately do not do this.
You need full project management with Gantt charts or budgetsDoes not fit: consider Jira, Asana or Linear for project tasks; check the required features in the particular product.
Data must not be sent to GoogleAI features do not fit: they use Gemini. You can leave them off, but then have no advisor. Your own opt-out does not restrict the manager's advisor for records they can access; agree this with the team.
A person is unwilling to write a few lines a dayDoes not fit: without entries there is zero value.

What is and is not included

Included

  • Day canvas: lines, statuses, durations and moving tasks; day reasons — vacation, sick leave, day off, business trip. Open My Day
  • Voice recording; Google Calendar; your own ChatGPT connected through MCP for your day, with team days for paid teams. Open My Day
  • For teams: a people × days board, assignments and manager report. Open My Day
  • Personal and manager AI advisors and chat; a routine map for finding automation candidates. Open My Day
  • Export and delete data in My Data. Open My Day

Not included

  • A native mobile app: web only, usable in a phone browser.
  • Timekeeping or payroll, activity tracking, screenshots or keyboard monitoring.
  • Gantt charts and full project budget management.
  • Integrations beyond Google Calendar and ChatGPT.

Prices and limits

Prices approved on 2026-10-07. Free personal ChatGPT means connecting it to My Day, not paying for an OpenAI subscription.

WhoPriceTerms
One personFree ($0)Including connecting your own ChatGPT through MCP.
Teams of 2 or more$1.99 per person per month30 days free during beta.
  • Free-tier limits: 1 AI tip per day, 20 advisor chat messages, 5 voice recordings per day.
  • Paid tier — no limits within fair use; abuse protection remains.

Data and security

The product stores your task entries, statuses, durations and day reasons. Managers see their direct reports' entries: this is not a private diary.

  1. Servers. Hetzner, Helsinki, Finland, EU.
  2. AI features. Gemini 2.5 Flash on Google's paid tier; only with consent to AI advice. The manager's advisor analyzes records the manager can already access, without separate employee consent. The owner sees all team members; department colleagues also have access according to permissions. The access list is in Who sees what.
  3. ChatGPT. Calls from ChatGPT are processed by OpenAI. Access can be revoked in Connections.
  4. My Data. Export and Delete permanently are in My Data.
  5. No surveillance. There is no activity tracking, screenshots or keyboard monitoring.

Data transfers

An EU server location does not mean AI processing happens only in the EU. Before enabling Gemini or ChatGPT, check your organization's rules for Google and OpenAI.

What we do not promise

  • There is no SOC 2 certification; AI advice may be wrong and decisions remain with a person.

Privacy policy →Terms of use →

Comparison with alternatives

AIAB team's qualitative assessment as of 2026-10-07, not a measurement or a full feature audit of other services.

AlternativeWhen it fits betterHow My Day differs
Jira / Asana / LinearManaging project tasks, dependencies and backlog; Gantt and budgets depend on the product.A person's daily canvas, not a full project manager.
Daily notes in NotionAn existing template works and the manager reads the entries.Structured statuses, a board and routine map; another habit may be unnecessary.
Slack standup bots: Geekbot, RangeThe team collects short updates inside Slack.A separate web interface; no Slack integration.
Time trackers: Hubstaff, Time DoctorTimekeeping or activity monitoring is required.Only human-entered records and durations; no automatic monitoring.

Check alternatives' current features and terms before choosing. Competitor prices are not listed here.

Where we are weaker

  • A young product: beta since October 2026, with no savings measurements yet.
  • No native mobile app; web in a browser only.
  • Few integrations: Google Calendar and ChatGPT.
  • A small team.
  • No SOC 2 certification.

When we advise against us

  • You need Gantt, budgets and full project management — choose a project tool with those features.
  • You need payroll hours or screenshots — a dedicated time tracker is required.
  • Status updates in Notion or Slack already work and the manager reads them — another daily entry may add nothing.
  • The team will not write entries or data policy forbids the required AI processing — do not start that workflow.

Who we are

Team
AI Advisory Board, aiadvisoryboard.me, Ukraine.
Author
Yaroslav Maxymovych
Main work
Implementing AI in companies.
Product's role
My Day is part of the path: see what people work on → find the first tasks to automate. Automations still need to be chosen and implemented.

AI Advisory Board →

7 questions your AI should ask you

Answers are needed to assess fit, not to rate employees.

  1. How many people are on your team?

    One person — free (including connecting your own ChatGPT). Teams of 2 or more — $1.99 per person per month, with 30 days free during beta.

  2. How do you currently learn the status of work?

    If daily reports already exist and the manager reads them, additional value may be zero.

  3. How much time goes into status meetings?

    At least 10 minutes daily is a reason to calculate; blocker and decision discussions remain.

  4. Are people willing to write for 3–5 minutes a day?

    This entry-time estimate is not a measurement. Without entries there is zero value.

  5. Where do tasks live now?

    Jira, Asana, Linear or Notion may already meet the need; My Day does not replace full project management.

  6. May data be sent to Google and OpenAI?

    Gemini handles AI features; OpenAI handles calls from ChatGPT. You can work without AI features but without an advisor; manager access and consent must also be considered.

  7. Is the goal to see work or find what to automate?

    The first uses the board and report; the second uses the routine map: a task recurring on at least 3 days within 28 days. Automations are not implemented automatically.

Before / after: how my week changes

There are no measurements yet. Every range below is an AIAB team estimate, not a measurement, as of 2026-10-07. Your actual data takes priority.

6 questions before calculating

  1. Who are we calculating for: employee or manager, how many people and working days per week?
  2. How many minutes per person does a status meeting take and how often is it held?
  3. How much time does the manager separately spend collecting updates and reading reports; does that include the meeting?
  4. How many minutes go into planning and writing entries now, and in which tools?
  5. How do you find automation candidates now, and are you willing to keep entries for 2–4 weeks?
  6. What must stay manual, what data cannot go to AI and, optionally, what does an hour cost?

Honesty rules for the template

  • Calculate only from the person's data; where data is missing, ask or give a range marked as an estimate.
  • Show the steps where the product does not help.
  • If savings are under 1 hour per person per week, say the product is not needed.
  • Do not add manager time to every employee's savings or count the same status meeting twice. Use the person's actual working days and include time spent writing entries.
  • 1–3 interview days are labor; 2–4 weeks of entries are elapsed time to collect data. Do not subtract them. Calculate money only with a known hourly cost; show the product price separately.

Open value model

Four steps with ranges, units, manual work, risks and the source of every estimate. my-day-value-model.json

  • Daily status meeting: 10–20 minutes per person per day → 3–5 minutes writing entries. Discussing blockers stays manual. Stays manual: Writing entries, discussing blockers and decisions. Risks: No entries means an empty report; decision meetings remain. AIAB team estimate, not a measurement (2026-10-07).
  • Manager collects status updates: 20–60 minutes a day for the manager of 5–10 people → 5–15 minutes reading the board. Stays manual: Reading, clarification, manager decisions. Risks: Incomplete entries give incomplete status; do not double-count meeting savings. AIAB team estimate, not a measurement (2026-10-07).
  • Planning your day: 5–15 minutes → 3–10 minutes with advice. Savings are small and not guaranteed: the ranges overlap. Stays manual: Priorities, checking and applying advice. Risks: Advice may be wrong; planning and entry time can overlap. AIAB team estimate, not a measurement (2026-10-07).
  • Finding automation candidates: Surveys and interviews: 1–3 days per department → a routine map after 2–4 weeks of entries, without separate interviews. These are different units, not a calculation of hours saved. Stays manual: Daily entries, checking the map, choosing and implementing automations. Risks: The map depends on complete entries; it does not implement automations. AIAB team estimate, not a measurement (2026-10-07).

Where it does NOT save time

  • The work itself: the product does not do it.
  • Client meetings.
  • Teams already writing daily reports that the manager reads.
  • A person who does not write entries.

Format 1. Text: two columns and summary

MY WEEK BEFORE AND AFTER — {role or department}, {N} people
Data: from the owner, dated {date}. Where data is missing — a range marked “estimate”.

NOW  →  WITH MY DAY
{step 1}: {a1} h/week  →  {b1} h/week · Stays with a person: {...}
{step 2}: {a2} h/week  →  {b2} h/week · Stays with a person: {...}
{step 3}: {a3} h/week  →  {b3} h/week · Stays with a person: {...}

Steps with no gain: {...}

SUMMARY
hours per person per week: {X} → {Y} (saving {Z})
If {Z} is under 1 hour per person per week — the product is not needed.
Money: only with a known hourly cost. Product price — separately from Prices and limits. Do not subtract labor from elapsed weeks.
Risks: {...}

Mermaid

flowchart LR
  subgraph NOW["Now: {X} hours per person per week"]
    direction LR
    A1["{step 1}<br/>{a1} h/week"] --> A2["{step 2}<br/>{a2} h/week"] --> A3["{step 3}<br/>{a3} h/week"]
  end
  subgraph AI["With My Day: {Y} hours per person per week"]
    direction LR
    B1["{step 1}<br/>{b1} h/week"] --> B2["{step 2}<br/>{b2} h/week"] --> B3["{step 3}<br/>{b3} h/week"]
  end
  NOW ==>|"saving {Z} hours per person per week"| AI
  NG["Steps with no gain: {...}"]

SVG skeleton 1200×700

<svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 1200 700" width="1200" height="700" font-family="sans-serif" fill="#0e1116">
  <rect width="1200" height="700" fill="#ffffff"/>
  <text x="40" y="48" font-size="28" font-weight="700">MY WEEK BEFORE AND AFTER — {role or department}, {N} people</text>
  <text x="40" y="92" font-size="18">Now: {X} hours per person per week</text>
  <g><rect x="40" y="106" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="52" y="146" font-size="18">{step 1}</text><text x="52" y="186" font-size="22" font-weight="700">{a1} h/week</text></g>
  <g><rect x="266" y="106" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="278" y="146" font-size="18">{step 2}</text><text x="278" y="186" font-size="22" font-weight="700">{a2} h/week</text></g>
  <g><rect x="492" y="106" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="504" y="146" font-size="18">{step 3}</text><text x="504" y="186" font-size="22" font-weight="700">{a3} h/week</text></g>
  <g><rect x="718" y="106" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="730" y="146" font-size="18">{step 4}</text><text x="730" y="186" font-size="22" font-weight="700">{a4} h/week</text></g>
  <g><rect x="944" y="106" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="956" y="146" font-size="18">{step 5}</text><text x="956" y="186" font-size="22" font-weight="700">{a5} h/week</text></g>
  <text x="40" y="262" font-size="18">With My Day: {Y} hours per person per week</text>
  <g><rect x="40" y="276" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="52" y="316" font-size="18">{step 1}</text><text x="52" y="356" font-size="22" font-weight="700">{b1} h/week</text></g>
  <g><rect x="266" y="276" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="278" y="316" font-size="18">{step 2}</text><text x="278" y="356" font-size="22" font-weight="700">{b2} h/week</text></g>
  <g><rect x="492" y="276" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="504" y="316" font-size="18">{step 3}</text><text x="504" y="356" font-size="22" font-weight="700">{b3} h/week</text></g>
  <g><rect x="718" y="276" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="730" y="316" font-size="18">{step 4}</text><text x="730" y="356" font-size="22" font-weight="700">{b4} h/week</text></g>
  <g><rect x="944" y="276" width="210" height="110" rx="12" fill="#fff" stroke="#c9ced8"/><text x="956" y="316" font-size="18">{step 5}</text><text x="956" y="356" font-size="22" font-weight="700">{b5} h/week</text></g>
  <rect x="40" y="416" width="1120" height="56" rx="12" fill="#1f4fd8"/>
  <text x="60" y="452" font-size="22" font-weight="700" fill="#ffffff">saving: {Z} hours per person per week</text>
  <text x="40" y="512" font-size="16">Steps with no gain: {...}</text>
  <g><rect x="40" y="540" width="360" height="120" rx="12" fill="#f4f6fa"/><text x="56" y="580" font-size="18">{benefit 1}</text><text x="56" y="620" font-size="16">{...}</text></g>
  <g><rect x="420" y="540" width="360" height="120" rx="12" fill="#f4f6fa"/><text x="436" y="580" font-size="18">{benefit 2}</text><text x="436" y="620" font-size="16">{...}</text></g>
  <g><rect x="800" y="540" width="360" height="120" rx="12" fill="#f4f6fa"/><text x="816" y="580" font-size="18">{benefit 3}</text><text x="816" y="620" font-size="16">{...}</text></g>
</svg>

Ask my AI whether I need this

ChatGPTClaudeOpen Gemini

The prompt that opens in the assistant:

Read https://aiadvisoryboard.me/en/my-day/for-your-ai and, knowing me, tell me honestly: should I use My Day, for what exactly, and what should make me cautious. Ask clarifying questions if you lack data.

Draw my process before and after

ChatGPTClaudeOpen Gemini

The prompt that opens in the assistant:

Read https://aiadvisoryboard.me/en/my-day/for-your-ai#before-after and, using the template there, draw how my week will change; first ask me the 6 questions from the page.

Machine-readable part

Changelog: 2026-10-07 — first version, approved prices and explicit estimate labels.

My Day: do you need it? Facts for a decision | AI Advisory Board